Microsoft 365 is now the preferred productivity platform for businesses all over the world. However, despite the robustness of the platform, data loss can and does happen. Accidentally or deliberately, organizations have to prepare for the worst.

Today, there are thousands of companies all over the globe using Microsoft 365 services but the majority of them lack the backup of their data!! There is this general perception that as their data resides inside the application, then Microsoft is responsible for this data to be restorable. The fact is, your data isn't protected from potential data loss unless it's backed up manually.

Technically, Microsoft does reflect Office 365 data somewhat with SharePoint Online and Retention Policies. Nonetheless, as an organization, it is your responsibility to take care of your information and data. You need to have third-party backups at all times.

Here are some typical situations that can lead to data loss within Microsoft 365:

• Accidental Deletion: Users sometimes unintentionally delete important files or emails, leading to unforeseen problems.
• Malicious Insider Deletion: Employees with harmful intent might deliberately remove critical data to damage the organization.
• External Cyber Attacks (e.g., Ransomware): Cyberattacks, especially ransomware, can encrypt or corrupt your data, rendering it unusable without a ransom payment.
• File Corruption: Software glitches or synchronization errors can cause data corruption, making files inaccessible or damaged.
• Retention Policy Expiration: Data can be permanently deleted if it surpasses the defined retention period, even if it's still required for business operations or compliance.

Protecting Your Data

To properly deal with these potential data loss incidents, a more robust backup plan is required. This includes solutions offering granular recovery capabilities, whereby organizations can restore individual emails, files, or even folders. Automated, scheduled backups ensure that data is safely stored and easily recoverable when needed.

Besides, a proper backup plan also involves testing the recovery process periodically. This helps ensure that your organization is not only able to back up data but also recover it quickly and reliably in the event of a data loss incident.

Why is cloud data recovery crucial, and why must you back up your Microsoft 365 data?

Data recovery is fundamental to cloud computing, ensuring the security and accessibility of your information. Without it, critical data is vulnerable during emergencies, making robust recovery strategies essential for businesses.

It's vital to understand that while SaaS providers like Microsoft 365 guarantee application availability and infrastructure, the Shared Responsibility Model clearly states that managing and protecting your business-critical data remains your responsibility. Furthermore, the built-in features of Microsoft 365, while helpful, don't constitute true backups – separate, readily recoverable copies stored in an independent location. Read more…

How Ctelecoms Can Help?

In order to ensure the maintenance of your data, you must depend on a third party. Here comes the role of Bactopus® which gives you the power to securely backup Microsoft 365 to the Cloud, a service that many other providers do not offer.

Our new SaaS solution (Bactopus®) eliminates the risk of losing access and control over your Microsoft 365 data including, Exchange Online, SharePoint Online, Microsoft 365 Groups, OneDrive for Business and Microsoft Teams so that your data is always Hyper-Available and Protected.

Bactopus stores and protects your data on Azure so that you can easily access and recover exactly what you want, whenever you want, the way you want.